EVENT POLICIES

Any other questions please email us at RGVeventmanagementllc@yahoo.com

ANTI HARASSMENT

Management, Celebrity Talent, Vendors, Sponsors, Volunteers and Attendees are all subject to this anti harassment policy. Participants asked to stop any harassing behavior or unruly behavior are expected to comply immediately. Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. If a participant engages in harassing behavior, RGV Event Management LLC may take any action they deem appropriate, including expulsion from the Event with no refund and/or possibly notifying law enforcement. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Event staff can be identified as they are wearing an event t-shirt and staff lanyard and badge.

 

BAG CHECK & PROHIBITED ITEMS

Bag checks may be performed at various entry locations.

No pets (excluding service animals) are allowed. 

No smoking, vaping, or use of smokeless tobacco is prohibited throughout the Event. Absolutely no functioning props or weapons are allowed. Only active on duty Police Officers may carry firearms within the Event. All other persons are strictly prohibited regardless of license or status.

COSPLAY GUIDELINES

Any other questions please email us at RGVeventmanagementllc@yahoo.com

All costumes need to adhere to all safety and decency regulations in keeping with Harlingen Fan Con’s cosplay standards. Our show is all-ages, and costumes must reflect that this is a family-oriented event. We have created the following guidelines to ensure that everyone has the best experience possible, in and out of costume:

  • No nudity or inappropriate attire. This includes wearing proper undergarments. If you’re not sure if your costume accomplishes that, please email the management at rgveventmanagementllc@yahoo.com. HFC reserves the right to decide what is considered appropriate for the show’s audience.

  • Please make sure your costume is sturdily constructed. Harlingen Fan Con cannot be responsible for damage incurred to your costume during the convention, and the staff reserves the right to ask you to change if your outfit is not acceptable.

  • Wear protective footwear at all times.  This means some sort of hard sole–a unitard or stocking feet are not sufficient. We know a lot of characters like to run around barefoot, but since they are fictional, they don’t have to worry about tetanus. If you’re not within guidelines, you will be asked to shoe up.

  • Wings, large props or large costumes are fine, but if your costume is over 8 feet tall or over 3 feet wide you may not fit through the doors. If possible, make wings and other oversized parts detachable. We have no limit on the size of costumes or props, but ask that you be safe and aware while at the convention. You will be responsible for ALL damage incurred by your costume.

  • Uniforms are great! Some of the coolest outfits are uniforms. But if you intend to wear a uniform that looks super-realistic, please distinguish that it is a costume. If your costume could lead to you being confused with local law enforcement, please don’t wear it.

  • Prop weapons are allowed if they meet certain criteria. Please view our weapons policy to make sure any prop weapons that go with your costume are in compliance.

  • Visible convention passes and wristbands will be required at all other times while inside the Convention Center.

  • No electrical power connections will be provided. If your costume requires power it must be part of your costume design.

When in doubt, don't hesitate to ask!

Direct additional questions to rgveventmanagementllc@yahoo.com

Banning Policy

WORK IN PROGRESS